Check In | 2:00 PM |
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Check Out | 11:00 AM |
Hotel Policies |
Booking Policy• All rooms will be held until 18:00 Hrs, unless we are informed that the time of arrival will be later. At 18:00 hrs.
All rooms will be released automatically.
• All guests coming into the hotel must hold a voucher, or the voucher must be sent to us prior to their arrival.
• Where there is not enough time to forward the voucher, a voucher number must be sent to us through email.
or fax. If the guest does not hold a voucher, they will be asked to settle directly unless clearance is received from the travel agent or tour operator.
• Should extras also be sent through to the agency, this must be indicated on the voucher or authority emailed or faxed through, otherwise the guest will be asked to settle direct.
• Palm River Hotel will invoice you out at the negotiated nett rate, inclusive of 14.5% VAT.
• A children’s rate has been indicated on the rate sheets.
• Children under the age of 4 will be accommodated free of charge when sharing a room with their parents or other paying guests.
• Palm River Hotel reserves the right to amend the above rates in-line with any government statutory increases.
FIT Cancellation Policy• A 20% non-refundable deposit must be made within 30 days from the date of placing the booking for confirmation, and the balance payment must be made on or before 60 days prior to the travel date.
• More than 60 days-no charge. 60 - 30 days: 50%. Less than 30 days: 100% cancellation fee.
• The above percentages are based on the total value of the individual reservation as booked.
• Bookings made within 60 days will be held provisionally for 48 hours. Full payment must be made within 48 hours.
• Authorised credit account holders will be required to send a confirmation within 30 days agreeing to be liable to a 20% non-refundable deposit, and the final voucher must be sent not later the 60 days prior to travel date.
Groups Cancellation Policy• A 20% non-refundable deposit must be made within 60 days from the date of placing the booking for confirmation and the balance payment must be made on or before 60 days prior to the travel date.
• More than 90 days-no charge. 90 - 60 days: 50%. Less than 60 days: 100% cancellation fee.
• Bookings made within the 90 days will be held provisionally for 48 hours. Full payment must be made within 48 hours.
• Authorised credit account holders will be required to send a confirmation email within 60 days of the booking date, and the final voucher must be sent no later than 90 days prior to the travel date.
Covid-19 PolicyIn the hopes of providing a fair resolution to all parties involved, we are dealing with every request on a case-by-case basis. As difficult a time as it is for all in the travel and hospitality industry, we appreciate your patience as we
deal with your bookings. In a volatile circumstance, we reserve the right to change the below policy at any point, without any notice. Please do not hesitate to contact us directly should you have any further questions or queries that require our attention.
• We can hold all new bookings on a provisional basis until 90 days prior to travel.
• Should we get a confirmed booking for a period where you have guests on a provisional basis, we will advise you to ask the guest to confirm or release their booking.
• Deposits are not required.
• Confirmation required 30 days prior to arrival, with a voucher or booking reference number.
• Payment due 30 days prior to the arrival date.
• Should guests test positive in transit and are unable to travel, no cancellation fees will apply, however a 10% administration fee of the full amount due will be charged.
• Should borders close without prior notice, no cancellation fees will apply. However, a 10% administration fee
of the full amount paid will be charged.
• In any case of a guest's cancellation due to positive testing of the virus, we would require adequate doctors/
medical reports.
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